The best Hubdoc alternatives for Xero in 2026
On 8 May 2026, Xero retired Hubdoc. If you used it to pull supplier invoices into Xero, you've probably already noticed the replacement — Xero Files — doesn't do the same job. It stores documents. It doesn't read them, extract the data, or turn them into bills.
So if Hubdoc was quietly doing your invoice capture, you now have a gap to fill. This guide walks through the real alternatives, what each one is best at, roughly what they cost, and one option that does something none of the others do.
First, what you actually lost
It's worth being clear about the job Hubdoc did, because "a Xero document store" isn't it.
Hubdoc captured a supplier invoice — from an email, an upload, or a photo — read the key details off it, and pushed a coded bill into Xero. It turned paperwork into accounting data with almost no typing.
Xero Files, the replacement, is storage only. No OCR, no extraction, no coding rules, no fetch. It's a filing cabinet, not a bookkeeper. That's why thousands of UK Xero users are out shopping right now: the free tool that did the work is gone, and the thing Xero put in its place doesn't replace it.
The alternatives, compared honestly
Here's how the credible options stack up. Prices are indicative entry-level figures as of mid-2026 — always confirm current pricing on each vendor's own site.
| Tool | Best for | Captures invoices | Catches missing invoices | Entry price |
|---|---|---|---|---|
| PaperHound | Being audit-complete | Yes (reads your inbox, no forwarding) | Yes — reconciles Xero payments | TBC at launch |
| Dext | Portal fetch across many suppliers | Yes | No | ~£25–30/mo |
| AutoEntry | Sage-ecosystem businesses | Yes | No | ~£14/mo+ (credit-based) |
| Datamolino | Cheap, capable capture with line items | Yes | No | ~£17/mo |
| EzzyBills | Trades and job-management stacks | Yes | No | ~£5–15/mo |
| Gennai | Micro-businesses and freelancers | Yes | No | Free–$79/mo |
| Receiptor AI | Recovering receipts across many inboxes | Yes | No | ~$29/mo |
Every tool on that list captures invoices. Read the fourth column, though: only one of them tells you about the invoices that never arrived. More on why that matters below.
How to choose the right one
The best Hubdoc alternative depends on what Hubdoc was actually doing for you.
If you just want cheap capture back. Datamolino and EzzyBills are the closest like-for-like swaps. Both read invoices, extract the data, and post bills into Xero, at a lower price than Dext. If your setup was "Hubdoc quietly handled a handful of supplier bills," either will slot straight in.
If you're buried in portal-only invoices. Some suppliers — Amazon Business, telecoms, utilities — only leave the invoice behind a login. Dext Fetch connects to around 1,400 of those portals and pulls the documents automatically. It's the priciest option and it's built for firms that live in that problem, but nothing else matches its portal coverage.
If your real worry is missing invoices and HMRC. This is the one Hubdoc never solved, and neither do most of its replacements. If you've ever found a payment in Xero months later with no invoice behind it — and wondered how many others you never spotted — you don't need better capture. You need reconciliation. That's what PaperHound is built for.
Why PaperHound, specifically
Here's the thing capture tools don't say out loud: capturing invoices and having all your invoices are not the same job.
Hubdoc filed the invoices you gave it. It never knew about the ones you didn't — the SaaS subscription billed silently to a card, the contractor invoice that never arrived, the supplier who just took the payment. Those don't show up in a capture tool, because a capture tool waits for a document to arrive. If nothing arrives, nothing happens.
PaperHound works the other way round. It reads your Xero bank feed — every payment you've actually made — and asks a simple question of each one: is there an invoice behind this? Where there is, it matches them up. Where there isn't, it flags the payment, searches your email for the missing invoice, and attaches it in Xero. What's left is a short, honest list of payments you still need a document for, with a direct link to each supplier.
So you don't just replace what Hubdoc did. You close the gap it always left open — and you get something Hubdoc never offered: a provable answer to "is anything missing?"
Frequently asked questions
Why was Hubdoc retired?
Xero discontinued Hubdoc on 8 May 2026. Its replacement, Xero Files, only stores documents — it doesn't extract data from them or create bills in Xero, so it doesn't do the capture job Hubdoc did.
Is Xero Files a good Hubdoc replacement?
No. Xero Files is storage only. To replace what Hubdoc actually did — reading invoices and posting bills — you'll need a dedicated capture tool.
What's the cheapest Hubdoc alternative?
EzzyBills and Datamolino sit at the lower end (roughly £5–17/month) for straightforward capture. PaperHound adds missing-invoice reconciliation on top of capture — pricing is TBC at launch. Confirm current prices on each provider's site.
Which alternative catches invoices I never received?
Only PaperHound. Because it reconciles against your Xero payments rather than waiting for documents to arrive, it can flag payments that have no invoice at all — the ones capture-only tools can't see.
Do I need to move off Xero to use these?
No. All of these tools sit on top of Xero. PaperHound connects to your existing Xero account and your email inbox — there's nothing to migrate.
Switching from Hubdoc? Join the PaperHound waitlist to replace your capture and catch the invoices you've been missing.